Annual review meetings
Petroleum permit holders may be required to attend annual review meetings to discuss their permits each year.
On this page:
Each year, petroleum permit holders may be required to attend an annual review meeting.
They usually take place between July and September.
The purpose of an annual review meeting is to:
- review the permit holder’s progress against their work programme
- discuss expectations, risks and key decisions ahead
- hear about permit holder engagement with iwi and hapū
- provide opportunity for discussion between the permit holder, the Ministry for Business, Innovation and Employment and other invited regulatory agencies.
They may also cover the next stage of the work programme of an exploration permit or the next development phase of mining permit or licence.
The legislation and petroleum programme has more information about annual review meetings.
- Section 33D of the Crown Minerals Act 1991 — legislation.govt.nz
- Section 11.7 of the 2013 Minerals Programme for Petroleum [PDF 586KB]
The permit holder or a senior representative must attend.
For joint ventures, the meeting notice will be sent to the contact person for the permit - usually the operator - as the representative of all permit participants. We may invite other regulators to your annual review meeting.
The Crown Minerals Act requires other regulatory agencies to be invited to these meetings. Who is invited will depend on the location and type of permits being discussed.
Regulators that we may invite include:
- WorkSafe NZ
- regional and local councils
- the Environmental Protection Authority
- Maritime New Zealand
- the Department of Conservation.
Generally, we’ll invite regulators to attend the entire meeting. If commercially sensitive information will be discussed, we can adapt the agenda so that agencies only attend the parts of the meeting relevant to them.
Attendees will be invited to contribute to the agenda for the meeting. Agenda items that may be covered include:
- work programme updates
- health and safety, and
- annual iwi and hapū engagement reports.
The agenda is your best guide to the level of detail we will cover. The level of detail will depend on upcoming activities in the work programme, or the number of permits the operator holds that are being reviewed.
Meetings can last up to four hours but will depend on how complex the operation is.
Notes will be taken at each meeting and a draft record of the meeting will usually be sent to attendees within 20 working days of the meeting being held.